Research Locality Process


Step One - Registration

  • Submit the online Project Registration Form
  • Contact He Kamaka Waiora research services to initiate Māori research review
  • Undertake other relevant cultural and community consultation
  • Waitemata DHB legal advisors must review all research related contracts (including pre-award MOUs). Our DHB supports the use of NZ Standardised Clinical Trial Agreements. Download these directly from the NZ Association of Clinical Research (NZACRes) website.


Step Two - Approval process

  • Locality Approval Forms will be emailed to the nominated primary contact person (within 7 days of registration). These forms list the required clinical, management and support services signatories.
  • Any protocols that include the administration of medicines must be reviewed by a Waitemata DHB pharmacist as part of the Locality process.
  • Proceed with Health & Disability Ethics Committee (HDEC), or Institutional Ethics Committee (IEC) approval process where required.
  • Return all completed documentation to the Knowledge Centre.


Step Three - Authorisation and ongoing requirements

  • An Aproval to Commence email will be sent once all relevant approvals and documentation has been received by the Knowledge Centre. No research, audit or related activity can commence prior to receiving this email.
  • For all HDEC reviewed research, research@waitematadhb.govt.nz must be added to the email notifications recipient list in HDEC Online Forms.
  • Significant amendments to the protocol or timeline for an approved study must be notified to the Knowledge Centre.
  • For all studies, a copy of any research outputs (publications, presentations, posters etc) should be forwarded to the Knowledge Centre.

Privacy Act 1993

Researchers should make themselves familiar with the requirements of the Privacy Act 1993 and the Health Information Privacy Code 1994.

The Privacy Act: 

  • sets out 12 Principles that govern the collection, use, storage, retention and disclosure of personal information
  • permits the Privacy Commissioner to issue codes of practice governing particular types of personal information

The Health Information Privacy Code: 

  • contains 12 Health Information Privacy Rules very similar to the Privacy Act principles modified specifically for the health sector